Verbatim from the public record. The law itself is a government work — always confirm the current version on the official source before you rely on it.
(a) A
meeting of the association shall be held at least once each year.
(b) All
association meetings shall be conducted in accordance with the most recent
edition of Robert's Rules of Order Newly Revised.
(c) Special meetings of the
association may be called by the president, a majority of the board, or
by a petition to the secretary or managing agent signed and dated by no less
than twenty-five per cent of the unit owners as shown in the association's
record of ownership; provided that if the secretary or managing agent fails to
send out the notices for the special meeting within fourteen days of receipt of
the petition, the petitioners shall have the authority to set the time, date,
and place for the special meeting and to send out the notices and proxies for
the special meeting at the association's expense in accordance with the
requirements of the bylaws and of this part; provided further that a special
meeting based upon a petition to the secretary or managing agent shall be set
no later than sixty days from receipt of the petition. The petition shall be
valid only if submitted within one hundred twenty days of the earliest
signature.
(d) No
less than fourteen days in advance of any meeting, the secretary or other
officer specified in the bylaws shall cause notice to be:
(1) Hand-delivered;
(2) Sent prepaid
by United States mail to the mailing address of each unit or to any other
mailing address designated in writing by the unit owner; or
(3) At the option
of the unit owner, expressed in writing, by electronic mail to the electronic
mailing address designated in writing by the unit owner.
The notice of
any meeting shall state the date, time, and place of the meeting and the items
on the agenda, including the general nature and rationale of any proposed
amendment to the declaration or bylaws, and any proposal to remove a member of
the board; provided that this subsection shall not preclude any unit
owner from proposing an amendment to the declaration or bylaws or to remove a
member of the board at any annual association meeting.
(e) Notwithstanding
any provision to the contrary in the association's declaration or bylaws,
electronic meetings, electronic voting, and mail voting may be authorized by
the board in its sole discretion:
(1) During any period in which a state of emergency
or local state of emergency, declared pursuant to chapter 127A, is in effect in
the county in which the condominium is located;
(2) For any association meeting for which notice was
given while a state of emergency or local state of emergency, declared pursuant
to chapter 127A, was in effect for the county in which the condominium is
located but is no longer in effect as of the date of the meeting; provided that
the meeting is held within sixty days of the date the notice was first given;
(3) When approved by adoption of a special meeting
rule at an association meeting that permits the board to authorize electronic
meetings, electronic voting, and mail voting;
(4) When approved no less than three months and no
more than eighteen months before the electronic meeting, electronic voting, and
mail voting by:
(A) Written consent of a majority of unit
owners; or
(B) Majority vote at an association meeting;
or
(5) Whenever otherwise authorized in an association's
declaration or bylaws.
For any electronic meetings, electronic voting,
and mail voting, the voting deadline shall be within sixty days of the date the
notice was first sent. The association shall implement reasonable measures to
verify that each person permitted to vote is a member of the association or
proxy of a member.
As
used in this subsection,
"mail voting" includes sending or receiving written ballots via mail,
courier, or electronic transmission; provided that the transmission is a
complete reproduction of the original.
(f) All
association meetings, except those where all persons attend by electronic
means, shall be held at the address of the condominium or elsewhere within the
State as determined by the board; provided that in the event of a
natural disaster, an association meeting may be held outside the State. [L
2004, c 164, pt of §2; am L 2005, c 93, §7; am L 2008, c 13, §1; am L 2019, c
14, §4; am L 2021, c 83, §2; am L 2022, c 62, §4; am L 2024, c 42, §1]